Document Storage and Distribution Software

In the not-so-distant past, storing, sharing, or sending documents required a significant amount of coordination and a large amount of paper. To keep up with the document work, filing clerks, couriers and fax machines were frequently used. And when you consider how many trees needed to be cut down to make all that paper the environmental impact was huge.

Document storage and distribution software brings efficiency and productivity to the workplace, removing many of the manual processes involved with storing and distributing documents and files. It consolidates documents and enables users to search for and access the most recent version. This can help save time at work and allows businesses to comply with regulatory standards.

The most effective document management software comes with numerous advanced tools that help collaborate and speed up workflows. Find secure storage for files, offline access with automatic sync of documents once you are back online and team folders with granular permission controls for various stakeholders. Find a powerful search engine that can provide relevant results quickly.

Some of the most popular document management solutions include FileHold, DocuWare, and Q-Pulse. These services are available in cloud or on-premise versions and include a range of features designed to simplify document storage and distribution. For instance, FileHold offers a secure and encrypted centralized repository with powerful search capabilities and document workflows that allow for reviews and approvals. It also provides an online portal with white labeling for clients with automated document routing and an excellent control of version numbers, ensuring that your employees and clients are able to access the most current versions of files.

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